The Transaction Ledger serves as a centralized hub that records all financial transactions within TiQ. This guide is designed to provide you with a clear and in-depth understanding of two crucial components that play a pivotal role in the financial aspect of your practice.

From the Navigation Bar select Reporting IQ to open the Ledger

Manual ledger Entries can be added to the ledger if a payment is received outside of the Therapy iQ system.

To filter the report select the Filter button

‍Note: These filters are historical and are based on the data existing within the ledger, not necessarily the settings within your practice or the client's profile.

You can filter the ledger by:

- Service Date

- Rendering Provider

- Service Type

- Service Code

- Tags

- Practice Location

- Place of Service

- Payment Type

- Insurance Company

- Payment Date

You can also search specific items on the ledger by using the search bar.

Export the ledger in an xlsx file type by selecting the Export button

Note: Any filters or data selector applied will also be applied to the ledger export.

The Data Selector button can be used if you would like to add or remove specific column on the ledger.

You can add/remove the following columns on the ledger:

- Provider

- Supervising Provider

- Service Type

- Service Code

- Tags

- Practice Location

- Place of Service

- Payment Date

- Payment Type

- Check/Reference Number

- Insurance Company

- Client Service Fee

- Client Invoice

- Client Payment

- Client Refund

- Insurance Payment

- Adjustment

- Total Service Balance

- Date of Birth

- Insurance ID Number

On the right side of each line, you'll find a three-dot menu that offers additional options, allowing you to take actions and make modifications according to your needs and available choices.

Each transaction line in the ledger is unique and displays updated information based on the recorded movements and transactions.

The transaction line menu offers the following options:

- Detail

Please click here for additional information about the Detail option.

- Adjust, Refund, Settle

Please click here for additional information about the Adjust, Refund and Settle options.

- Add Insurance Payment

Please click here for additional information about the Add Insurance Payment option.

- Invoice Client

Please click here for additional information about the Invoice Client option.

- Delete

Please click here for additional information about the Delete option.

Glossary

Client Name

The client associated with the appointment

Service Date:

The date of service associated with the transaction

Rendering Provider:

The provider that has signed clinical documentation associated with this service.

Note: in the event there is a supervisor and provider listed on documentation, the supervisor will present here.

Service Type:

This is the classification of the service that was provided, associated with this transaction.

Place of Service:

The location that the payment was associated with when being collected. Telehealth, in-person etc

Practice location:

Location associated with the appointment and payment processing details.

Date of Invoice:

The date that this transaction was recorded to the ledger.

Insurance Company:

Lists the name of the insurance company listed in the clients account

Client Service Fee:

The fee the client is responsible for paying for the service

Client Invoice:

The amount the client has been invoiced directly for their payment

Client Payment:

The amount that the client has paid towards their invoice

Client Refund:

The amount of client payment that has been refunded

Insurance Payment:

The amount (in total) that insurance providers have paid towards this service

Adjustment:

The amount that has been adjusted towards the total service balance.

Note: An adjustment will not close a client invoice, the invoice must be settled to close out an active client invoice

Total Service Balance:

The total balance of this transaction. Clients will ultimately be responsible for this balance until all payments are collected or a adjustment has taken place to bring this balance to $0.00